Marketing Project Management

Ok, obviously we offer a hosted marketing project management tool so I'm biased when it comes to the Software-as-a-Service (SaaS) model. The benefits for considering a hosted solution over buying software are well documented. However, as a buyer, there is something a hosted vendor can often offer that traditional software vendors sometimes struggle to provide. What is this elusive benefit? With a hosted solution, existing clients get more attention and better service from a vendor than prospective clients! The reason this happens is actually very logical...

For a traditional software company, most revenue comes from new clients (or existing clients who are buying upgrades). However, because hosted solutions are typically offered as an ongoing service (with upgrades included in the monthly fee) the vast majority of revenue each month comes from existing clients. So it is only natural that companies offering hosted solutions spend more time thinking about how to keep their existing customers happy than they spend time thinking about how to get new clients. As a hosted provider, the biggest way you can impact your revenue is to take your eye off your existing customers (and believe me when I tell you that this type of impact will not be positive).

At Aquent we naturally find ourselves talking about things like "how can we get existing clients to use our tools more?". Why? The more companies use tools like RoboHead and MajorTom, the more likely they are to keep using them.

The last 20 years have seen millions of dollars wasted on shelfware (software that gets purchased but never used). For a traditional software company, shelfware is not good, but it doesn't immediately impact the top line. For a hosted vendor, shelfware has an immediate negative impact. So, if you want to get the same level of attention from your vendor after you have made your buying decision as the attention that you got when you were considering a solution, seriously consider a hosted MPM tool.

Posted by cmoody at 03:01 PM | Permalink | Comments (0) | TrackBacks (0)

A while back I had the opportunity to attend the Design Management Institute's seminar on Creating The Perfect Design Brief. It was an interesting event. Based upon attendance, it was also a topic that was top-of-mind to a lot of marketing executives at large companies. Although the goal of the seminar was focused on creating a design brief, the meat of the discussion involved how designers can work more effectively with business owners. What I found interesting (although not completely surprising) was the amount of whining in the room. No need to name names, but major complaints fell in to statements such as:

- The business folks have no idea how many projects we are trying to manage.
- Why are business people giving us feedback on design? They don't know anything about design.
- The deadlines we are given are ridiculous.
- Why is the room so cold?

As a provider of marketing project management software, I hear these complaints on a daily basis from prospective clients. And, I'll admit that these gripes are usually legitimate. However, I also get the sense that some of us in marketing could benefit from observing other areas of the corporation for a while. Things could be worse. Here are a few examples:

- Marketing departments always have lots of open projects that were due yesterday. Although lots of "quick turn" projects drive us crazy, there are some benefits. If your client can change his/her mind 5 times during a 5 day project, you should be glad you don't work in the IT department. Most IT projects last over 6 months. Some projects last more than two years. How many times can a client change his mind over a 6 month period? We may not like the fact that the business owner wants to change the color of the email banner, but how much work is really involved to make the change if the entire project is only 5 days long? On the flip side, IT folks must often throw away months of code if the business requirements change. I'll take shorter projects over longer projects any day.

- We don't like it when the client gives feedback on our designs, but think about the poor folks in Finance. They get feedback like "I'd prefer to recognize the revenue this month." The finance team may not like the feedback, but they also have to deal with the conflicts imposed by well defined accounting policies. These conflicts often lead to long/painful discussions where the finance team is forced to reject the client's request. Because of the strict policies, the finance folks often have unhappy clients and there is nothing (legally) that the they can do to make their customer happy.

- Tight deadlines are painful, but at least we often have clear marketing events that dictate an absolute end date for a project. After all, the big Thanksgiving Day campaign is going to be over by December whether it went well or not. However, the sales team may work for months to close a deal and they often have no deadline that is forcing the client to make a decision. I know I've personally waited over a year for a client to make up his/her mind about purchasing RoboHead. Tight deadlines are no fun, but they are usually better than no deadline at all.

So, cheer up marketers. It could be worse! How's that for motivation?

Posted by cmoody at 01:25 PM | Permalink | Comments (1) | TrackBacks (0)

Seth Godin always has interesting (and sometimes controversial) things to say about marketing. When it comes to marketing project management, Seth wrote on his blog that marketing projects are:

"...almost always vague.
They almost always involve people who aren't your direct reports.
And they almost always use people who have other stuff on their plate."

I completely agree that these are some valid reasons why marketers are struggling, but I also think there are plenty of other challenges. I would add to the list that:

- Marketing projects involve visual/subjective deliverables. Ever heard the feedback "I don't like the way it looks"?
- Most projects have very short cycle times
- Marketing projects require lots of different approvals including approvals from people that often don't know anything about marketing
- Projects come in groups of 10 to 10,000. I've never heard of a marketing department working on just one open project.
- Many marketers lack basic project management skills (they're marketers not project managers)

No wonder MPM is a pain. Should we all just pack it in and take the next couple of weeks off? I for one have some yard work that needs to get done.

Well, before you tell your boss that you'll see him/her next month, I would offer up the following insight...

The above items are all just really good excuses to be lazy when it comes to managing your marketing projects. However, if you add some discipline to your projects, these are obstacles that can be overcome. Here are three basic things to keep in mind:

1) If you don't take the time to gather proper requirements, your project will be harder to manage (btw...this is basically Seth's recommendation, but he is much hipper than I am so it sounds cooler when he says it).

2) You need an effective method for communicating to your extended team (direct team members plus customers, partners, etc.). A lot of people try to use email. I don't recommend it.

3) You need a way to capture best practices so that you won't reinvent the wheel the next time you do a similar project.

On a future post, I think I'll write about why marketing projects are easier to manage than other project types. That should make us all feel a little better. Ok, back to my yard work.

Posted by cmoody at 05:09 PM | Permalink | Comments (1) | TrackBacks (0)

What makes marketing project management software different from regular project management software? In the case of many vendors, there isn't much difference. However, well designed specialty software tools for managing marketing projects have the following common attributes:

- Visual deliverables. Marketing projects revolve around items that the buyer will eventually see. Thus, the heart of a good tool is the ability to view and provide feedback on visual assets.
- Low overhead. Marketers manage lots of projects all the time. It has to be fast and simple to establish new projects and easy to manage multiple projects at the same time.
- Best Practices. Some marketing teams have best practices and some don't. A good tool allows a team to capture and refine best practices over time. As Leigh Duncan points out "Marketing credibility is dependent on skills and proficiency, organization and clearly defined process". But, marketing processes are never steady state so you need a way to implement changes as your processes evolve.

In addition to the above, if you can find a solution that is easy to learn and fast to implement, you've got yourself a winner.

Posted by cmoody at 02:31 PM | Permalink | Comments (0) | TrackBacks (0)

Here's a strange debate. A heated discussion to decide "What's the difference between Marketing and Project Management?". With hard hitting issues such as this now being addressed on the web, I can't wait for the "What's the difference between a steering wheel and a car?" discussion.

Seriously, I don't know who should feel worse, the people that participated in this discussion or me for reading the whole bloody thing. It does make you stop and think that we might have run out of topics to argue.

Okay, enough bashing. I'll offer a suggestion for a valid debate..."What unique project management skills are required to manage marketing projects?"

Posted by cmoody at 10:06 AM | Permalink | Comments (1) | TrackBacks (0)

Given the the number of companies and users who love RoboHead, it is clear we have the best marketing project management tool in the industry. Today I'm very pleased to announce we are now offering the best on demand digital asset management tool too. MajorTom is built upon the same philosophies we used for RoboHead. The tool is fast-to-implement, easy-to-use, and affordable. We'll hopefully launch a separate DAM blog soon to discuss the business issues around managing digital assets.

Posted by cmoody at 03:43 PM | Permalink | Comments (0) | TrackBacks (0)

I mentioned to my wife that I was planning to start a blog on Marketing Project Management (MPM). Her first reaction was to perform an exaggerated yawning motion. I guess I shouldn't have been too surprised. Hey, I'd be the first to admit that there are more popular topics. I'm sure I'd get more readers by blogging on some of my other passions: cycling, electronic gadgets, beer, etc. However, I've spent the last seven years talking to marketing and creative folks about their challenges and project management always appears near the top of their lists. So, I know there are a lot of people that need help managing their projects.

This begs the question "if marketing project management is such a big challenge, why aren't there more tools, resources, and information available to help marketers?" I'm not sure I know the exact answer, but I'm pretty sure it has something to do with internal vs. external investment. When it comes to marketing, senior management tends to invest in activites that directly touch customers. This partially explains why there has been more focus on customer relationship management (CRM) and campaign management solutions in the last few years than on MPM tools. I'm not suggesting this is the wrong approach; however, if you can't manage your projects effectively the quantity and quality of your marketing is clearly going to suffer. The reality is that you need to have proficient marketing operations in order to take advantage of your client facing solutions.

So, the purpose of this blog is to serve as a resource for those struggling with marketing project management. Over the next few posts, I'll try to cover topics such as:

- Why marketing project management is different
- Why the problem is getting bigger
- Trends that are happening with MPM tools

I also hope this forum will serve as an insider's look at the ongoing development of RoboHead, Aquent's marketing project management tool. We've received numerous requests from our user community for more information on the direction of the product, etc. I'll share feedback directly from our customers and offer insights in to the future of our industry leading tool.

Of course, this blog will be far more successful if it represents more views than just mine. Thus, I encourage all readers to post comments. I'd love to hear from you.

Posted by cmoody at 08:58 PM | Permalink | Comments (3) | TrackBacks (0)